- Official phone calls are reimbursable; however, the point of origin and destination is required for all charges exceeding $5.00.
- Employees are not allowed to charge personal long distance calls to the State, except, an employee who is in travel status (overnight) for two or more consecutive days in a week is allowed one personal long distance telephone call for each two days, for which reimbursement to the employee may not exceed $3.00 for each in-state call, or $5.00 for each out-of-state call.
- No personal calls should be made on cellular telephones except in case of emergency as determined by the department.
- If an employee uses his/her personal mobile telephone in conducting state business, the employee can be eligible for reimbursement. In order for the agency to reimburse the employee, the employee must indicate on his/her telephone bill the reimbursable calls, individuals called, and nature of calls and submit the telephone bill to his/her supervisor for approval. If the supervisor approves the calls as state business related, the agency will reimburse the actual billed cost of the call.
Telephone Credit Cards
For eligible employees, state network telephone credit cards are available for business purposes only. A request for the card(s) should be made by the employee s supervisor to the Budget and Management Director in writing. Allow 4 to 6 weeks prior to receiving the card.